"If bread is the first necessity of life, recreation is a close second." - Edward Bellamy

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Shelter Frequently Asked Questions

 

 

Can I reserve a shelter online?

Why must the shelter be reserved in 5 hour time blocks?

Is there a discounted rate if I want to reserve the shelter for the entire day?

Is there a cancellation policy?

If my desired date is open, why do I have to reserve the shelter one week in advance?

Can my group have access to the shelter prior to the rental time?

Will reserving a shelter in the City Park allow our group entry into the Aquatic Center?

Can I Bring My Own Grill To The Park?

Can I have my event catered?  Or can apparatus such as moonwalks, bounce house, clowns/face painters, outside tables/chairs or other activities be brought into the park?

What is the cost of the Special Use Application and what does it cover?

Can I pay an extra fee for park staff to clean up after my event?

Why can't the shelter next to the playground at I-Lan Park be rented?

Are pets allowed in the park?


Can I reserve a shelter online?

Shelters cannot be "reserved" on line. However; you can check for availability and submit a shelter “request” form that will be reviewed by staff. You will be contacted to make your reservation depending on availability or to discuss an optional date.

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Why must the shelter be reserved in 5 hour time blocks?

The Parks and Recreation Department only has the ability to turn the shelter over once per day following the cleaning prior to use or from the previous rental group. This also allows two groups to use the shelter in the same day, which is an advantage due to high demand of our shelters.

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Is there a discounted rate if I want to reserve the shelter for the entire day?

Due to the number of shelters within the parks and recreations system, and the large demand, there is no current fee that allows for a discounted rate to rent the shelter for an entire day.

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Is there a cancellation policy?

Due to the inability of the Parks & Recreation Department to monitor shelter use at all locations, no refunds are issued for cancellation, non-use, or in the case of inclement weather.
However; shelter reservations may be rescheduled within the same calendar year, based on availability. A $5.00 transfer fee will apply for all transfers. Reservations are non-transferable year to year.

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If my desired date is open, why do I have to reserve the shelter one week in advance?

One week allows the Parks & Recreation Department staff adequate time to schedule cleaning before, after, or in-between scheduled rentals in order to make sure the facility is clean for all reservations.  

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Can my group have access to the shelter prior to the rental time?

Shelters may not be accessed until the rental time. This will allow for clean-up, if applicable, or entry during another parties event. This will also ensure all users that fees are being charged according the intended use time consistently.

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Will reserving a shelter in the City Park allow our group entry into the Leawood Aquatic Center?

Unfortunately the aquatic center is a separate facility that requires a daily admission fee or annual pass and is not connected to shelter rentals.

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Can I Bring My Own Grill To The Park?

Grills are provided at all shelter locations however, an exception may be made in unique circumstances. A Special Use Application will need to be submitted to allow for outside grills to be brought in.

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Can I have my event catered? Or can apparatus such as moonwalks, bounce house clowns/face painters, outside tables/chairs or other activities be brought into the park?

Any event wishing to utilize an outside caterer or additional vendors must submit a Special Use Application thirty (30) days prior to the event. All applications must be approved by the Parks & Recreation Director. Proof of liability insurance documents must be submitted with your request.

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Is there a fee for Special Use Application? What does the fee cover?

A non-refundable fee of $35 must be must be submitted with all applications. The fee covers additional staff, supplies and monitoring required for these events.

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Can I pay an extra fee for park staff to clean up after my event?

Unfortunately, staff cannot be provided for general clean-up [trash to trash cans, etc]. The rental fee will cover general clean up of the shelter, including cleaning of trash cans for the next event.

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Why can't the shelter next to the playground at I-Lan Park be rented?

Due to limited parking and extensive use of the playground during favorable weather, the Parks and Recreation Department has elected to only rent the north shelter at I-Lan Park.

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Are pets allowed in the park?

Pets are allowed as long as they are kept leashed and under control by their owners.

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